All capital expenditure goes into WIP first. When an asset is ready for use, capitalise it from WIP to the Fixed Asset Register. The WIP account (1900) is automatically debited on entry and credited on capitalisation.
Reference
Description
Source
Date
Amount (₦)
Status
🔧
No WIP entries yet
Total open WIP balance₦0.00
Depreciation Runs
Reference
Period
Method
Assets
Total dep (₦)
Posted by
📉
No depreciation runs yet
Fixed Asset Schedule
Capitalise Asset from WIP
The asset will be transferred from WIP (1900) to the selected fixed asset account. The journal is posted automatically.
Select category and date first
Auto-selected by category
Annual dep
₦0
Monthly dep
₦0
Method
—
NBV at start
₦0
Add to Asset WIP
Records capital expenditure in Account 1900 — Asset WIP. The journal Dr 1900 / Cr Bank is posted immediately.
Run Monthly Depreciation
Calculates and posts depreciation for all active assets for the selected month. Cannot run the same month twice.
Fixed Asset Settings
Straight-line:
Annual dep = (Cost − Residual) ÷ Useful life
Reducing balance:
Annual dep = Net book value × Rate %
⚠️ Changing the method applies to ALL future depreciation runs. Existing posted runs are not affected.
Payroll Configuration
Nigeria Tax Act 2025 — Update rates without touching code
Changes take effect on the next payroll run. Existing posted payroll entries are not affected. Only the Accountant can edit these settings.
📊 PAYE Tax Bands
Annual bands applied to taxable income. Limit = size of each band (leave last band limit blank for "above" band).
Tax-free threshold: First band with 0% rate Last band: Leave limit blank = applies to all income above previous bands
⚖️ Statutory Rates
Pension — Employee
% of pensionable emoluments
%
Pension — Employer
% of pensionable emoluments
%
NHF
% of basic salary
%
NSITF
% of gross pay
%
ITF
% of annual payroll (monthly provision)
%
🏦 Pension Calculation Basis
🏠 Rent Relief (NTA 2025)
Relief rate
% of annual rent
Annual cap (₦)
📅 Effective from
For reference only — records when these rates were last updated
🧮 Test PAYE Calculation
Company Settings
These details appear on all printed documents — invoices, payslips, purchase orders
🏢 Company identity
📍 Contact details
🏦 Bank details (for invoice payment)
📅 Financial year
🖼 Company logo
Logo appears on all printed documents. Recommended: PNG, max 200×80px.
No logo uploaded
Max 500KB. PNG or JPG.
👁 Document header preview
Opening Balance Wizard
One-time setup — migrate from Excel or manual records
🔒 Opening balances already posted
Opening balances have already been posted for this company. Running the wizard again would create duplicate entries and corrupt your financial statements.
⚠️ If the opening balances are incorrect, use Journal Entry to post a correction — do not re-run this wizard.
1Cutover date
2Customer balances
3Supplier balances
4Other balances
5Validate
6Post & lock
📅 Step 1 — Set cutover date
The cutover date is the first day ClarivFinance becomes the system of record. All periods before this date will be locked automatically.
👥 Step 2 — Customer opening balances
Enter each customer and their outstanding balance as at —.
The system will automatically calculate the total Accounts Receivable figure for the Trial Balance.
Customers entered here will also be saved to your customer directory.
#
Customer name *
Phone
Payment terms
Outstanding balance (₦) *
TOTAL DEBTORS (AR)
₦0.00
💡 If you have no outstanding debtors as at the cutover date, leave this empty and click Next. The AR account will be zero.
🏭 Step 3 — Supplier opening balances
Enter each supplier and what you owe them as at —.
The system will automatically calculate the total Accounts Payable figure for the Trial Balance.
Suppliers entered here will also be saved to your supplier directory.
#
Supplier name *
Phone
Bank name
Outstanding balance (₦) *
TOTAL CREDITORS (AP)
₦0.00
💡 If you have no outstanding creditors as at the cutover date, leave this empty and click Next. The AP account will be zero.
Enter all remaining balances as at —.
Accounts Receivable and Accounts Payable are pre-filled from Steps 2 and 3 and cannot be changed here.
Post only when the difference is zero.
Total debits
₦0.00
Not balanced
Total credits
₦0.00
🔍 Step 5 — Validation
The system is checking that your Trial Balance agrees with your Debtors and Creditors ledgers.
All three checks must pass before you can post.
📒 Step 6 — Post & lock
All validations passed. This will post the opening balance journal, create customer and supplier records,
raise opening invoices and payables, and lock all periods before the cutover date.
🎉
Onboarding complete!
Period Management — 2025
Financial year: January — December
Loading periods...
⏳ Override requests pending MD approval
🏁 Year End — 2025
Employees
ID
Name
Department
Job title
Basic salary (₦)
Status
👥
No employees yet
Payroll Runs
Reference
Period
Total gross (₦)
Total PAYE (₦)
Total net (₦)
Status
💰
No payroll runs yet
Payroll Run
Employee
Basic (₦)
Allowances (₦)
Overtime (₦)
Gross (₦)
PAYE (₦)
Pension (₦)
NHF (₦)
Net pay (₦)
Import Historical Transactions
Upload a CSV file with historical journal entries. Each reference must balance (debits = credits). Account codes must exist in your Chart of Accounts.
New employee
Salary structure
Gross pay
₦0
New payroll run
This will calculate payroll for all active employees for the selected month.
Each employee's salary structure will be used. You can adjust overtime and deductions before approving.
Products
Code
Product name
Category
Qty on hand
Avg cost (₦)
Selling price (₦)
Stock value (₦)
Status
📦
No products yet. Add your first product to get started.
Stock Report
Stock Ledger
Date
Reference
Type
Qty in
Qty out
Unit cost (₦)
Balance qty
Balance value (₦)
📋
Select a product to view its stock ledger
New Product
Inventory Settings
AVCO:
Cost of goods sold = weighted average of all stock on hand
FIFO:
Cost of goods sold = cost of oldest stock batch first
⚠️ Changing the method affects all future stock issues. Existing ledger entries are not restated.
Bank Reconciliation
Reference
Bank account
Period
Statement date
Statement balance (₦)
Book balance (₦)
Difference (₦)
Status
🏦
No reconciliations yet. Start your first bank reconciliation.
Bank Reconciliation
Section 1 — Book entries
Tick each item that appears on your bank statement
Date
Reference
Description
Debit (₦)
Credit (₦)
⚠️ Carried forward from previous month
Section 2 — Statement items not in books
Bank charges, interest, direct debits not yet posted
Date
Description
Post to account
Type
Amount (₦)
No items added yet
Net adjustment
Reconciliation summary
Notes / explanation of outstanding items
New Bank Reconciliation
This is the closing balance shown on your bank statement for the selected period.
Purchase Orders
Reference
Supplier
Type
Date
Amount (₦)
Status
📦
No purchase orders yet
GRN / Job Completion Certificates
Reference
Type
Linked PO
Supplier
Date
Amount (₦)
Status
🚚
No GRN / JCC documents yet
New Purchase Order
Line items
Description *
Qty
Unit price (₦)
Total (₦)
TOTAL
₦0.00
Raise GRN / JCC
Purchase Order
Recurring Transactions
Recurring templates automatically create Draft documents on the scheduled date when you log in. You then review and submit through the normal approval flow. Nothing posts automatically.
Template name
Type
Frequency
Next due
Amount (₦)
Status
🔁
No recurring templates yet
Audit Trail
Date & time
User
Action
Document
Amount (₦)
🔍
Loading audit trail...
New recurring template
Chart of Accounts
Code
Account name
Type
Group
Category
Normal balance
Status
👥 New Customer
Customer ID will be auto-assigned: CUS-001, CUS-002...
🏭 New Supplier
Supplier ID will be auto-assigned: SUP-001, SUP-002...
An invitation email will be sent. The user clicks the link and sets their own password. They cannot sign up themselves — only invited users can access Clariva.
⚠️ Share the temporary password with the user securely. They should use "Forgot password" to set their own password after first login.
✏️ Edit User
Import customers
Step 1 — Download template
Download the CSV template, fill it in Excel or Google Sheets, then upload it below.
Step 2 — Upload completed CSV
Select your completed CSV file. The system will validate each row before importing.
✅ Valid rows will be imported. ⚠️ Warnings will import with notes. ❌ Error rows will be skipped.